{"id":31772,"date":"2026-11-11T00:00:00","date_gmt":"2026-11-10T23:00:00","guid":{"rendered":"https:\/\/www.keyman.se\/sv\/uncategorized\/head-of-facility-management-postnord-tpl-postnord-group-16793\/"},"modified":"2026-11-11T00:00:00","modified_gmt":"2026-11-10T23:00:00","slug":"head-of-facility-management-postnord-tpl-postnord-group-16793","status":"publish","type":"post","link":"https:\/\/www.keyman.se\/sv\/management\/head-of-facility-management-postnord-tpl-postnord-group-16793\/","title":{"rendered":"Head of Facility Management – PostNord TPL – POSTNORD GROUP"},"content":{"rendered":"\n\n\n\n\n\n\n\n\n\n\n\n
Roll<\/strong><\/td>\nFastighetschef<\/td>\n<\/tr>\n
Kompetensomr\u00e5de<\/strong><\/td>\nManagement<\/td>\n<\/tr>\n
Startdatum<\/strong><\/td>\n2026-11-23<\/td>\n<\/tr>\n
Slutdatum<\/strong><\/td>\n2027-07-31<\/td>\n<\/tr>\n
Omfattning<\/strong><\/td>\n100%<\/td>\n<\/tr>\n
Ort<\/strong><\/td>\nSolna\/Stockholm<\/td>\n<\/tr>\n
Land<\/strong><\/td>\nSweden<\/td>\n<\/tr>\n
Sista svarsdatum<\/strong><\/td>\n2026-11-18\u00a0(Offerter kommer att behandlas l\u00f6pande)<\/em><\/td>\n<\/tr>\n
Kontaktperson<\/strong><\/td>\nMelita Landgraff (postnord@keyman.se<\/a> | )<\/td>\n<\/tr>\n
Referensnummer<\/strong><\/td>\n#16793<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
\u00d6vergripande uppdragsbeskrivning<\/h5>\n

\n

About the assignment<\/strong><\/div>\n
To lead and develop PostNord TPL\u2019s Facility Management function and support operations with safe, reliable, compliant and cost-efficient facilities across all regions. The role owns the TPL-wide FM framework, coordinates regional execution and serves as TPL\u2019s principal interface toward PostNord Group Real Estate. The mandate covers facility services, technical maintenance, supplier and cost management, facility projects and the continued development of the FM organization.<\/div>\n
Role and responsibility:<\/strong><\/p>\n

1. FM Strategy, Governance & Performance<\/em><\/strong>
\u00b7   Define and implement a common TPL Facility Management strategy, operating model, service framework and multi-year improvement plan.
\u00b7   Establish clear ownership, decision rights, service levels and interfaces between central FM, regional FM, local operations, HSEQ, Security, Procurement, Finance, landlords and PostNord Group Real Estate.
\u00b7   Set measurable FM objectives and KPIs; review performance, costs, deviations and risks, and ensure that corrective actions are assigned and completed.
\u00b7   Maintain common FM policies, processes and documentation in TPL\u2019s management system and ensure that central requirements are implemented across the regions.
\u00b7   Establish structured landlord governance and ensure that agreed actions, responsibilities and development initiatives are systematically followed up.<\/p>\n<\/div>\n

2. Facility Services & Site Environment<\/em><\/strong>
\u00b7   Ensure effective and consistent delivery of cleaning, waste management, workplace services and common areas.
\u00b7   Set service specifications and standards for external areas, including grounds, parking, snow clearance and related site services where applicable.
\u00b7   Ensure that service delivery supports operational continuity, employee needs and the requirements of an operationally intensive 3PL business.<\/p>\n<\/div>\n
3. Building Operations & Technical Maintenance<\/em><\/strong>
\u00b7   Govern preventive and corrective maintenance for buildings and facility-related installations within TPL\u2019s scope, including HVAC, electricity, lighting, water, plumbing, doors, gates and other building assets.
\u00b7   Ensure effective fault-reporting and work-order processes, with clear prioritization, escalation, response and closure requirements.
\u00b7   Coordinate planned maintenance, statutory inspections, permits, minor refurbishments and facility investment needs with operations, landlords and Group Real Estate.
\u00b7   Ensure suitable contingency and escalation arrangements for alarms, critical faults and other facility-related disruptions.<\/p>\n<\/div>\n
4. Safety, Security & Compliance Interfaces<\/em><\/strong>
\u00b7   Ensure that FM delivery supports applicable legal, regulatory, contractual and internal requirements for the physical work environment, fire protection, access control, alarms and other facility-related safety systems.
\u00b7   Clarify and maintain responsibility boundaries with HSEQ, Security, Operations, landlords and Group Real Estate to avoid gaps or duplication.
\u00b7   Ensure that required facility and security routines, permits, inspections and records are current, documented, communicated and followed.
\u00b7   Support audits, risk assessments, incident follow-up and corrective actions within the FM area.<\/p>\n<\/div>\n
5. Projects, Customer Implementations & Business Support<\/em><\/strong>
\u00b7   Lead or govern facility management projects and ensure defined scope, budget, schedule, risk management, decision points and handover to operations.
\u00b7   Ensure that FM requirements are addressed when implementing new customer assignments and logistics sites, and when changing existing operations.
\u00b7   Translate operational needs into clear requirements, priorities, business cases and investment proposals.
\u00b7   Coordinate the FM contribution to business continuity, site changes and other cross-functional initiatives.<\/p>\n<\/div>\n
6. Supplier, Contract, Cost & Sustainability Management<\/em><\/strong>
\u00b7   Lead governance and performance management of FM suppliers, including contracts, service levels, quality, compliance, cost and continuous improvement.
\u00b7   Coordinate FM budgets, forecasts, invoice approval, cost allocation and cost transparency across sites and regions within delegated authority.
\u00b7   Drive sourcing, tendering and commercial follow-up together with Procurement and relevant Group functions.
\u00b7   Drive practical energy and resource efficiency across electricity, heating, cooling, water and waste, and incorporate lifecycle and environmental considerations into maintenance and investment decisions.
\u00b7   Identify and realize cost efficiencies without compromising safety, compliance, service reliability or operational requirements.<\/p>\n<\/div>\n
7. TPL-wide FM Leadership & Organization Development<\/em><\/strong>
\u00b7   Hold together the Facility Management area across TPL and ensure common priorities, coordinated execution and consistent ways of working across regions and sites.
\u00b7   Lead and develop the FM organization, including Regional FM roles and Facility Coordinators, with clear mandates, accountability, objectives and competence requirements.
\u00b7   Develop the organization, capabilities and resource model required to meet current operational needs and TPL\u2019s future direction.
\u00b7   Create effective cross-regional collaboration, systematic knowledge sharing and reuse of best practices.<\/p>\n<\/div>\n
Lead through clear goals, regular follow-up, coaching and decisive support in critical operational, supplier and project matters. <\/div>\n
<\/div>\n
Facility Management is a critical operational enabler for PostNord TPL. Reliable and compliant facilities, disciplined supplier and cost management, and clear ownership directly affect safety, continuity, productivity and the employee experience. This role will create one coordinated FM area across TPL while strengthening local execution and supporting the company\u2019s continued development.<\/p>\n

NOTE:<\/strong> We will not provide an expected rate for this role but we look forward to recieve tenders with competitive market rates.<\/strong><\/div>\n<\/p>\n

Skallkrav<\/h5>\n

Proven leadership experience in Facility Management, property operations or technical services, preferably in logistics, industrial, retail or another multi-site operational environment.
\nStrong understanding of integrated FM services, technical maintenance, statutory inspections, supplier governance, contracts, budgeting and cost optimization.
\nExperience leading standardization, organizational development and change across decentralized or geographically dispersed operations.
\nCommercial and analytical mindset with the ability to turn operational needs, cost data, risks and service performance into clear decisions and measurable actions.
\nExperience of facility projects and of integrating FM requirements into new sites, customer implementations or operational changes.
\nGood understanding of work environment, fire safety, security and environmental interfaces, combined with sound judgment regarding ownership and accountability.
\nStrong communication and stakeholder-management skills, with the credibility to work effectively from site level to senior management and Group functions.
\nPractical, structured and action-oriented leadership style; fluent in Swedish and English. Relevant academic degree or equivalent professional experience is expected, while professional FM or property qualifications are an advantage.<\/p>\n

B\u00f6rkrav<\/h5>\n

Drivers license ( Swedish B-license)<\/p>\n

\u00d6vriga krav<\/h5>\n

Attach English CV in Word format under the Documents tab.
\nPLEASE REMOVE company logos and supplier contact details. The CV is an important part of the evaluation of the consultant. It must clearly show that the consultant has the competence and experience required for the current assignment.
\nProvide consultant’s Date of Birth in the following format: YYYY – MM – DD by writing it in the Comment field after selecting Yes
\nOffers for this assignment must be submitted via KeySourcingTool. Responses via email will receive limited feedback.
\nPlease briefly describe in the ’Comment’ section how the consultant meets the various requirements.
\nThe supplier certifies that consulting and liability insurance is in place that covers this type of assignment according to industry standards.
\nThe supplier hereby confirms that they are aware of feedback on Offers will primarily come via KeySourcingTool on the submitted offer (notification via e-mail from KST).
\nThe Supplier hereby warrants that all consultants provided within the scope of the Call-off Request, in accordance with the Supplier’s internal procedures applicable at any given time, have undergone customary and relevant background checks. To the best of the Supplier’s knowledge, such checks have not revealed any circumstances that would affect the Consultant’s suitability to perform the assignment
\nThe Supplier further certifies that all information contained in each consultant’s curriculum vitae (CV), as well as any other documents provided to the Client, is, to the best of the Supplier’s knowledge at the time of submission of the tender or call-off, are correct, complete and truthful.<\/p>\n

Personliga egenskaper<\/h5>\n

Self-propelled
\nCommunicative
\nSolution-oriented
\nDriven<\/p>\n

\u00d6vrig information<\/h5>\n

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PostNord operates based on the principle of a flexible workplace, with physical presence approximately 3 days per week, as agreed upon with the PostNord manager.<\/p>\n

ANY OTHER INFORMATION THAT IS IMPORTANT FOR THE ASSIGNMENT:<\/p>\n

<\/strong>Option for extension: Yes<\/p>\n<\/div>\n

NOTE:<\/strong> We will not provide an expected rate for this role but we look forward to recieve tenders with competitive market rates.<\/strong><\/div>\n<\/p>\n

 <\/p>\n

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