Head of Facility Management – PostNord TPL – POSTNORD GROUP

november 11, 2026
Roll Fastighetschef
Kompetensområde Management
Startdatum 2026-11-23
Slutdatum 2027-07-31
Omfattning 100%
Ort Solna/Stockholm
Land Sweden
Sista svarsdatum 2026-11-18 (Offerter kommer att behandlas löpande)
Kontaktperson Melita Landgraff (postnord@keyman.se | )
Referensnummer #16793
Övergripande uppdragsbeskrivning

About the assignment
To lead and develop PostNord TPL’s Facility Management function and support operations with safe, reliable, compliant and cost-efficient facilities across all regions. The role owns the TPL-wide FM framework, coordinates regional execution and serves as TPL’s principal interface toward PostNord Group Real Estate. The mandate covers facility services, technical maintenance, supplier and cost management, facility projects and the continued development of the FM organization.
Role and responsibility:

1. FM Strategy, Governance & Performance
·   Define and implement a common TPL Facility Management strategy, operating model, service framework and multi-year improvement plan.
·   Establish clear ownership, decision rights, service levels and interfaces between central FM, regional FM, local operations, HSEQ, Security, Procurement, Finance, landlords and PostNord Group Real Estate.
·   Set measurable FM objectives and KPIs; review performance, costs, deviations and risks, and ensure that corrective actions are assigned and completed.
·   Maintain common FM policies, processes and documentation in TPL’s management system and ensure that central requirements are implemented across the regions.
·   Establish structured landlord governance and ensure that agreed actions, responsibilities and development initiatives are systematically followed up.

2. Facility Services & Site Environment
·   Ensure effective and consistent delivery of cleaning, waste management, workplace services and common areas.
·   Set service specifications and standards for external areas, including grounds, parking, snow clearance and related site services where applicable.
·   Ensure that service delivery supports operational continuity, employee needs and the requirements of an operationally intensive 3PL business.

3. Building Operations & Technical Maintenance
·   Govern preventive and corrective maintenance for buildings and facility-related installations within TPL’s scope, including HVAC, electricity, lighting, water, plumbing, doors, gates and other building assets.
·   Ensure effective fault-reporting and work-order processes, with clear prioritization, escalation, response and closure requirements.
·   Coordinate planned maintenance, statutory inspections, permits, minor refurbishments and facility investment needs with operations, landlords and Group Real Estate.
·   Ensure suitable contingency and escalation arrangements for alarms, critical faults and other facility-related disruptions.

4. Safety, Security & Compliance Interfaces
·   Ensure that FM delivery supports applicable legal, regulatory, contractual and internal requirements for the physical work environment, fire protection, access control, alarms and other facility-related safety systems.
·   Clarify and maintain responsibility boundaries with HSEQ, Security, Operations, landlords and Group Real Estate to avoid gaps or duplication.
·   Ensure that required facility and security routines, permits, inspections and records are current, documented, communicated and followed.
·   Support audits, risk assessments, incident follow-up and corrective actions within the FM area.

5. Projects, Customer Implementations & Business Support
·   Lead or govern facility management projects and ensure defined scope, budget, schedule, risk management, decision points and handover to operations.
·   Ensure that FM requirements are addressed when implementing new customer assignments and logistics sites, and when changing existing operations.
·   Translate operational needs into clear requirements, priorities, business cases and investment proposals.
·   Coordinate the FM contribution to business continuity, site changes and other cross-functional initiatives.

6. Supplier, Contract, Cost & Sustainability Management
·   Lead governance and performance management of FM suppliers, including contracts, service levels, quality, compliance, cost and continuous improvement.
·   Coordinate FM budgets, forecasts, invoice approval, cost allocation and cost transparency across sites and regions within delegated authority.
·   Drive sourcing, tendering and commercial follow-up together with Procurement and relevant Group functions.
·   Drive practical energy and resource efficiency across electricity, heating, cooling, water and waste, and incorporate lifecycle and environmental considerations into maintenance and investment decisions.
·   Identify and realize cost efficiencies without compromising safety, compliance, service reliability or operational requirements.

7. TPL-wide FM Leadership & Organization Development
·   Hold together the Facility Management area across TPL and ensure common priorities, coordinated execution and consistent ways of working across regions and sites.
·   Lead and develop the FM organization, including Regional FM roles and Facility Coordinators, with clear mandates, accountability, objectives and competence requirements.
·   Develop the organization, capabilities and resource model required to meet current operational needs and TPL’s future direction.
·   Create effective cross-regional collaboration, systematic knowledge sharing and reuse of best practices.

Lead through clear goals, regular follow-up, coaching and decisive support in critical operational, supplier and project matters. 
Facility Management is a critical operational enabler for PostNord TPL. Reliable and compliant facilities, disciplined supplier and cost management, and clear ownership directly affect safety, continuity, productivity and the employee experience. This role will create one coordinated FM area across TPL while strengthening local execution and supporting the company’s continued development.

NOTE: We will not provide an expected rate for this role but we look forward to recieve tenders with competitive market rates.

Skallkrav

Proven leadership experience in Facility Management, property operations or technical services, preferably in logistics, industrial, retail or another multi-site operational environment.
Strong understanding of integrated FM services, technical maintenance, statutory inspections, supplier governance, contracts, budgeting and cost optimization.
Experience leading standardization, organizational development and change across decentralized or geographically dispersed operations.
Commercial and analytical mindset with the ability to turn operational needs, cost data, risks and service performance into clear decisions and measurable actions.
Experience of facility projects and of integrating FM requirements into new sites, customer implementations or operational changes.
Good understanding of work environment, fire safety, security and environmental interfaces, combined with sound judgment regarding ownership and accountability.
Strong communication and stakeholder-management skills, with the credibility to work effectively from site level to senior management and Group functions.
Practical, structured and action-oriented leadership style; fluent in Swedish and English. Relevant academic degree or equivalent professional experience is expected, while professional FM or property qualifications are an advantage.

Börkrav

Drivers license ( Swedish B-license)

Övriga krav

Attach English CV in Word format under the Documents tab.
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Personliga egenskaper

Self-propelled
Communicative
Solution-oriented
Driven

Övrig information

PostNord operates based on the principle of a flexible workplace, with physical presence approximately 3 days per week, as agreed upon with the PostNord manager.

ANY OTHER INFORMATION THAT IS IMPORTANT FOR THE ASSIGNMENT:

Option for extension: Yes

NOTE: We will not provide an expected rate for this role but we look forward to recieve tenders with competitive market rates.

 


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