| Roll | Administratör/sekreterare |
| Kompetensområde | Administration, ekonomi, juridik |
| Startdatum | 2026-02-16 |
| Slutdatum | 2026-10-31 |
| Omfattning | 100% |
| Ort | Ludvika |
| Land | Sweden |
| Sista svarsdatum | 2025-12-19 (Offerter kommer att behandlas löpande) |
| Kontaktperson | Anette Svensson (hitachi@keyman.se | 073-091 19 23) |
| Referensnummer | #14561 |
Övergripande uppdragsbeskrivning
NOTE: The person needs to be in Ludvika area.
Description:
General Secretarial Support work is focused on supporting individuals, small teams or departments (vs. the entire office) including: Document editing, proofing, formatting, and production. Data entry and paper/electronic document filing/archiving. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources May supervise processes and teams across the following areas: General Secretarial/Office Support. General Secretarial Support. Legal Function Secretarial/Administrative Support. Executive Secretarial Support
An Entry Para-Professional (S1) is an entry-level position typically requiring little to no prior knowledge or experience. Work is routine or follows standard procedures. Work is closely supervised. Communicates information that requires little explanation or interpretation.
Additional Hiring Information for Supplier
In this role as Management- and Line assistant you are responsible for Management support with main tasks to provide facilitate daily operations for managers and co-workers.
Short term assignment during maternity leave.
Your responsibilities
• Be a partner and have close collaboration with the line managers and their teams in the operational work to create conditions for efficiency and quality.
• Onboarding of new employees and consultants within the HVDC organization
• Communicate and collaborate with other line management assistants.
• Coordinate conferences and meetings with both internal and external stakeholders
• Summer work coordination and administration
• Management team support of reports, presentations, and personnel administration
• Work locally and globally with strategic initiatives to create even better employee- and customer experience.
Your background
• Experience and interest in administration and service is an advantage in this position.
• Coordination and structured skills to handle different tasks at the same time.
• You have a proactive mindset to foresee both challenges and opportunities.
• Good communication skills and the wish to work in a dynamic and multicultural environment.
• You enjoy working independently and in collaboration with others.
• As you will be a part of a global business, fluency in English and Swedish is required, written and spoken alike.
- Interview – via Teams (2 stages).
- Remote work – 2 days from home.
Levels with numbers (1-5): Increasing experience from 1=Very Junior up to 5=Very Experienced
Levels with letters (A-F): Increasing experience from F=Very Junior up to A=Very Experienced
Skallkrav
IMPORTANT Carefully read the full description of the role, requirements and specific qualifications wanted, areas of responsibility, background requested and additional employment information for the supplier to ensure that your set of competencies matches the role.
Fluency in both written and spoken Swedish and English is mandatory.
The consultant is located in Sweden – and the person needs to be in Ludvika area.
IMPORTANT Confirm that your offered price is a gross price according to the information below. From this price the fee (4.23%) will be deducted.
Attach only ENGLISH CV in Word format under the Documents tab. PLEASE REMOVE company logos and photos. The CV is an important part of the evaluation of the consultant. It must clearly show that the consultant has the competence and experience required for the current assignment.
Provide consultant’s Date of Birth in the following format: YYYY – MM – DD by writing it in the Comment field after selecting Yes.
Provide consultant’s Nationality by writing the Nationality/Country holding Passport, in the Comment field after selecting Yes.
Provide consultant’s Gender by writing one of the following alternatives; Female / Male / Prefer not to answer; in the Comment field after selecting Yes.
Börkrav
Övriga krav
Offer for this assignment must be sent via KeySourcingTool. Replies via email will receive limited feedback.
Please describe briefly in ”Comments” for the various requirements how the consultant meets these.
The supplier hereby confirms that they are aware of feedback on Offers will primarily come via KeySourcingTool on the submitted offer (notification via e-mail from KST).
The supplier certifies that the company has a consulting and liability insurance that covers this type of assignment according to standards for this line of business.
In connection with a quote on this assignment, the supplier approves the terms and conditions that apply to the assignment. See text in the request and the attached documents.
The supplier confirms that the consultant is employed by the supplier company. The supplier may not offer second layer Subcontractors. This is a demand from the end customer.
Personliga egenskaper
Övrig information
PLEASE NOTE: From the offered hourly rate, the contractual fee of 4.23% (MSP 2,13% + KeyMan 2,1%) will be deducted.
If we end up in a contract the consultant must undergo a drug test before the assignment can start. The consultant then also must have a certificate for SSG-Entré and sign a NDA.
Some remote work WITHIN SWEDEN is possible – 2 days from home..
For further details and conditions, see the attached documents.
- För att kunna offerera på våra uppdrag måste du vara registrerad användare i KeySourcingTool och ditt bolag måste även vara affärspartner med KeyMan (kostnadsfritt).
(Om du är helt ny användare och vill registrera dig och ditt bolag i KeySourcingTool – Klicka här)
(Om ditt bolag redan är registrerat i KeySourcingTool men behöver bli affärspartner med KeyMan – Klicka här)